Administration

Rules – Institution Students

Name: OpenEMIS Core
Article Name: Rules – Institution Students
Category/Module: Institution Students
Tags: Students, Institution
Date Updated: 1 July 2019
Version: 3.43.3

Purpose : This is the business logic of the module in OpenEMIS Core
Module : Institution Student Features

Page  Rules
Students Institutions Students Features (Information that links Student to an Institution)

  • Classes
  • Subjects
  • Textbooks
  • Attendance
  • Behaviour
  • Learning Competencies
  • Subject Outcomes
  • Assessments
  • Risks
  • Examinations
  • Report Cards
  • Transport
  • Cases

Students feature (Informations that are specific to Students)

  • Counselling
  • Student Fees
  • Special Needs
  • Visits

* This will correspond to Add, Edit and Delete actions as well
** This is configurable in Administration > System Configuration > System Setup. System will display the Area (Education) level that is selected from there

Permissions Permissions

In addition to giving access (View, Add, Edit, Delete) to Institution-Student features, below are additional permissions that has to be granted to users. If any of the access below are not granted, user will not be able to view the Students data.

  • All Classes
    • Giving access to All Classes allows user to access Students data in all Classes.
    • This means he is able to see information of students in all the classes in the Institution.
    • User must have access to the relevant features to view students data.
  • My Classes
    • Giving access to My Classes allows user to access Students data that is only in the user’s class
    • This user has to be added as a Homeroom Teacher or a Secondary Teacher to the classes.
    • User must have access to the relevant features to view students data.
  • All Subjects
    • Giving access to All Subjects allows user to access Students data in all Subjects
    • User must have access to the relevant features to view students data.
  • My Subjects
    • Giving access to My Subjects allows user to access Students data that is only in the user’s subjects.
    • This user has to be added as a Subject Teacher.
    • User must have access to the relevant features to view students data.
Classes Definition of Classes are grouping of students.

  • System supports single grade and multi-grade classes.
  • Student can only be assigned to one class at any one time.
  • Teachers can be assigned to multiple classes as a Homeroom teacher or Secondary teacher.
Subjects Subjects need to be added in Administration module and user will need to assign a subject to an education grade.

Once user creates a new class with the education grade, subjects for the class will be created.

Administrator can set to Auto Allocate all students that is in the Class to the subject in Administrator > Education structure

Textbooks  Guide on textbook inventory management feature. Click Here
Attendance  Guide on managing student attendance feature. Click Here
Behaviour  Guide on managing behaviour feature. Click Here
Learning Competencies  Guide on managing learning competencies. Click Here
Subject Outcomes
Assessments  Guide on managing assessments. Click Here
Risks  Guide on managing risks. Click Here
Examinations  Guide on managing examinations feature. Click Here
Report Cards  Guide on managing student report cards feature.  Click Here
Transport  Guide on managing transports feature. Click Here
Cases  Guide on managing cases feature. Click Here

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